MAIN OUTPUTS
Responsible for using cleansing and hygiene for the Client
Ensure shipping of environment friendly provider as outlined in the Service Level Agreement (SLA)
Implementation of an nice HSE, Quality & Risk Management gadget in conjunction with the Operations Manager, and in accordance to Client needs
Conduct each day audits on offerings rendered and make sure that prescribed work pleasant and requirements are sustained
Assist in the administration of tasks and furnish technical support, the place applicable
Identify gaps and deficiencies in services, suggest and impact options as section of Continuous Improvement on offerings rendered
Explore and propose modern methods, based totally on pleasant practices, in order to carry about reasonable solutions
Provide month-to-month reviews and remarks on persevered compliance to the SLA
Building strategic relationships each internally and externally
Manage workforce overall performance & facilitate enhancement through many times monitoring overall performance & offering required coaching, guide & feedback
Manage overall performance & conflicts inside subordinate personnel & impact corrective actions, in line with corporation policies/procedure
Ensure ample personnel placement i.e. put together appropriate shift-roster and manage/approve relevant go away for subordinate employees
Responsible for training, coaching, mentoring & improvement of subordinate employees
Implement cleaner work schedules and consider and control performance
QUALIFICATIONS AND SKILLS
The Applicant ought to meet the following requirements:
NQF Level 6: Diploma Property Management, Project Management, Operations Management or associated formal qualification
Matric (Senior Certificate)
Valid SA Drivers License
3 years applicable ride in Facilities Management, CRM, Property Management & Financial Management
Facilities Management, CRM, Property Management
MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate talent level), PRP
Knowledge of OHS Act, ISO 9001 Quality Management
FUNDAMENTAL COMPETENCIES
Initiative/Proactivity
Deadline Driven & Highly Motivated
Stress Tolerant
Excellent Written Communication
Solid Supervisory Skills
Subordinates Capacity Building
Customer Focus
Negotiation Skills
Analytical Skills
Planning/Scheduling/Objective Setting
Teamwork & Partnering
Relationship Building
Interactive Reasoning
Excellent Oral Communication
Contract Manager Responsibilities: A Comprehensive Guide
Imagine a project crumbles because of missed contract details. That’s when a contract manager steps up! Contract management is super important. It helps groups save money and handle risks. This article will walk you through the main duties of a contract manager.
Contract Creation and Negotiation
This is where the contract manager makes sure the contract is fair for everyone.
Drafting and Reviewing Contracts
A contract manager must be good at writing clearly. They work to keep things accurate. They team up with lawyers. Contract templates help keep things the same. They make sure everything meets the legal rules.
- Always use checklists.
- Double-check every detail.
Negotiating Contract Terms and Conditions
Getting a deal that works for all is the focus. To get what you want, learn how to bargain. Know what you can give up.
A contract manager got longer payment times with a supplier. This move helped the company’s cash flow. They knew what they wanted. They were ready to ask for it.
Risk Assessment and Mitigation
What could go wrong? Contract managers try to find problems ahead. They think of ways to make those problems smaller. Performance bonds can offer protection. Insurance can, too.
Contract Administration and Compliance
This part is about taking care of contracts every day. It means sticking to the rules.
Monitoring Contract Performance
Contract managers track how well things are going. Are deadlines being met? Are people doing what they said they would? They watch for problems. Regular meetings are essential. Reports are helpful. Site visits can show a lot.
A contract manager saw a project falling behind. They helped the contractor find a way to catch up. The manager kept everyone on track.
Ensuring Compliance with Contract Terms
Rules are rules, and contract managers make sure everyone follows them. It’s about following the law. Compliance checklists can guide you. Audits can reveal issues.
Want to be organized? Track contract deadlines.
Managing Change Orders and Amendments
Things change. Contract managers handle changes to the original deal. Everything needs to be written down. Changes must get approved.
Relationship Management
People skills matter a lot in this role.
Communicating with Stakeholders
Keep talking! Clear communication is key. Updates are great. Meetings help. Reports keep everyone in the loop.
Resolving Disputes and Conflicts
Sometimes, people don’t agree. A contract manager finds ways to fix arguments. They can use talking, finding a middle ground, or other methods.
Building and Maintaining Relationships with Vendors
Good connections can lead to better work. If a contract manager has a strong bond with a vendor, they might get better service. Being friendly helps!
Contract Closeout and Renewal
What happens when the contract ends?
Ensuring Proper Contract Closeout
Did everyone do what they promised? Check! Make sure to record everything. Checklists are useful here.
Evaluating Contract Performance
Was the contract a success? Did it save money? Was the work good? Did people like it? These are things to consider.
To measure how well a contract did, look at cost savings. Check the quality of work. See if customers are happy.
Negotiating Contract Renewals
Should you keep going with the contract? Should you change the terms? Or should you end it? Think about what’s happening in the market. See how the vendor did. Consider your company’s needs.
Conclusion
Contract managers have many vital jobs. They help companies succeed. They lower risks. They control costs. They ensure compliance. Put these tips to use and watch your contract management improve!
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